Every Ghana shop owner knows the conversation: your accountant asks for monthly sales records, expense summaries, and stock counts. You hand over a bag of receipts, a notebook, and hope for the best. The accountant charges more for cleanup work. You lose a day gathering papers. There is a better way.
What Ghana accountants typically need from retailers
- Monthly sales summary — total revenue by period
- Expense records — rent, utilities, supplies, transport
- Inventory valuation — stock on hand at month-end
- Customer credit balances — outstanding receivables
- Payment method breakdown — cash vs MoMo vs card
- Supporting receipts for major expenses
How Retill generates accountant-ready records
Sales reports (PDF)
Reports → Sales → select date range → Generate PDF. Filter by shop, payment method, or customer. Saved in your account for anytime download.
Expense reports (PDF)
Record expenses under each shop's Expenses tab throughout the month. Generate expense PDF at month-end — no last-minute scrambling.
Inventory reports (PDF)
Stock snapshot for inventory valuation. Useful for year-end and tax preparation support documents.
Customer statements
Outstanding credit balances documented with payment history — supports accounts receivable on your balance sheet.
Monthly routine for Ghana shop owners
- Throughout the month — Ring up all sales in Retill; record expenses as they happen
- Last day of month — Generate sales, expense, and inventory PDFs
- First week of new month — Email PDFs to your accountant
- Keep saved reports — Retill stores them; no re-generating unless needed
Benefits beyond the accountant
- Lower accounting fees — less cleanup work
- Faster tax preparation
- Loan applications supported with real data
- You understand your own numbers — not just your accountant
Retill does not replace your accountant — it gives them what they need so you spend less time on admin and more time growing your Ghana business.